FAX, EDI, EC — Even if orders are scattered, ERP brings them together into a single "line."

Is your company in this situation?

First thing in the morning, I flip through a stack of faxes and manually enter the data into Excel. At lunchtime, I opened three different EC mall management screens and copied and pasted the orders. In the evening, EDI data arrives from clients and is imported into another system.

If the order entry points are scattered, the subsequent operations will also become scattered.

• No one can immediately answer the question, "Has this order been shipped yet?"
• Inventory figures differ across channels, leading to chronic stockouts and excess inventory.
• It takes two full days to create the invoice for the end of the month.
• If the person in charge is on leave, order processing will stop.

How ​​much does this extra effort, which we've been putting up with simply saying "it can't be helped," cost us annually?

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With ERPNext.JP, you can streamline all your orders into a single, continuous process.

ERPNext.JP automatically consolidates orders from all channels—FAX (OCR), EDI, e-commerce marketplaces, and manual entry—into a single system. From there, everything from inventory allocation, production planning, shipping, invoicing, and payment management is handled seamlessly within a single system.

Now, let's take a closer look at how ERPNext.JP will transform your company's operations.

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❶ Multi-channel order processing — FAX, EDI, and EC all managed in one place

📠 FAX orders → Automatically captured using AI-OCR

Are you still receiving handwritten fax orders from supermarkets and wholesalers?

ERPNext.JP digitizes faxes (converts them to PDF) → AI reads the text → automatically registers it as order data. Zero manual data entry. Zero transcription errors. This is especially effective in food processing facilities that handle dozens of order forms every day.

🔗 EDI Import — Import CSV/Excel files directly

Order data from customers in CSV or Excel format can be imported directly with flexible column mapping settings. Validation is performed automatically, and quantity increases or decreases compared to the previous import are also automatically detected. We track the difference between preliminary orders and confirmed orders, completely tracing "when, what, and how" things changed.

It also provides standard support for preliminary order management (Kanban system) required by automotive parts manufacturers. We enable just-in-time shipping by automatically calculating cumulative shortages and detecting early signs of delivery delays.

EC Integration — Automatic import from Rakuten, Amazon, etc.

Even if you have stores on multiple e-commerce marketplaces, you no longer need to visit the management screens. Order data is automatically imported via API integration, allowing for real-time, centralized inventory management.

"It's listed as in stock online, but actually out of stock"—we eliminate such lost opportunities.

📞 Of course, manual input is also supported.

Orders can also be placed by phone or email, with quick and easy input from the same screen. No matter how disparate the entry points may be, they all connect in a single line within the ERP system.

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❷ Everything is connected, even after receiving an order.

Once order data is centralized, subsequent business processes will also be automatically connected.

Business Operations	ERPNext.JP Support
Inventory Management	Orders from all channels are reflected in inventory in real time. Warehouse, shelf number, lot number, and expiration date are all managed.
Production Planning (MRP)	Automatically calculates requirements from orders and inventory. Generates manufacturing orders and purchase requisitions in bulk with multi-level BOM development (up to 5 levels).
Manufacturing Results	Input primarily via barcode scanning. Can be done with a smartphone while wearing gloves. Lot and container-level traceability is automatically recorded.
Shipping	Automatic picking list creation → Scan and verify → Automatic shipping slip issuance. Zero picking errors.
Invoicing & Payment	One-click invoice generation with automatically reflected order conditions. Payment reconciliation is also a breeze.
Monthly Cost Accounting	Automatically track accurate costs by product and lot every month using the Japanese-style "rolling calculation" method.
Traceability	Track the entire process from raw material acceptance to manufacturing and shipment, down to the container and lot level. Identify recalls in seconds.

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❸ ERPNext.JP is effective for these types of business owners

🍱 To the president of a food processing company

"We receive a huge number of faxes from supermarkets every morning. We also have three online stores. Two part-time employees manually enter the orders every morning."

With ERPNext.JP, that data entry work can be reduced to almost zero with FAX-OCR + EC automatic import. Furthermore, complete traceability for food safety is ensured through lot tracking and expiration date management. Monthly cost accounting makes it possible to visualize "products that are actually losing money" in numbers, allowing you to focus on profitable products.

Image after implementation:

• 📠 Fax order → OCR automatically reads → Registered as order data in ERP
• 🛒 EC orders → Automatically imported via API → Warehouse inventory updated in real time
• 📋 Production planning → MRP automatically detects raw material shortages → Purchase requisitions are automatically created
• 📦 Shipping → Picking via barcode scanning → Zero picking errors
• 💴 End of month → One-click invoice generation → Automatic payment reconciliation

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🔩 To the president of an automotive parts manufacturer

"Each customer has a different EDI format. We rely on Excel to manage the difference between preliminary and final orders. The timing of Kanban shipments is also left up to the individual staff."

ERPNext.JP absorbs differences in customer formats with its flexible EDI import mapping settings. The system automatically tracks the change history from preliminary notification to final confirmation, and provides immediate alerts if there are any increases or decreases in quantity. From Kanban scanning to picking and bulk shipping, our system enables a just-in-time shipping flow.

Image after implementation:

• 🔗 Customer EDI → Automatic import via column mapping → Centralized management of preliminary/confirmed orders
• 📊 Quantity increase/decrease → Automatically detects the difference from the previous value → Complete record of change history
• 🏭 Production planning → MRP performs multi-stage BOM development → Automatically calculates component requirements
• 📦 Kanban shipping → Barcode scanning → Automatic sorting by SO → Bulk shipping
• 📈 Equipment schedule → Visualize with a Gantt chart → Adjust with drag and drop

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❹ We'll also address your concerns about whether you'll be able to use it effectively.

If you can use Excel, you can use ERPNext.

ERPNext is an open-source ERP system born in the diverse country of India and implemented in over 30,000 companies worldwide. This design is meticulously crafted with the utmost attention to making it easy for anyone to use.

• Excel-like interface — Even veteran employees can easily transition to it.
• Barcode scanning-centric UI — Operable even with gloves on. No keyboard required.
• One-click switching to over 70 languages — Vietnamese, Chinese, English, Indonesian, etc.
• Smartphone and tablet compatible — No dedicated device required. Works with just a browser.

New employees, foreign staff, and veterans who are not tech-savvy can all work together as a team using the same system. This system simultaneously reduces training costs and enables employees to become immediately productive.

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❺ Peace of mind that comes with long-term use

"What happens if the vendor withdraws after three years of implementation?" These are natural concerns for any business owner.

ERPNext is fully open source under the GPLv3 license. The source code is permanently open-source, and there is no vendor lock-in.

(source: Official Website twist)

• 🔓 No vendor lock-in — Can be operated in-house or by other partners in the future.
• 🔄 Permanent Free Version Upgrades* — Continuously developed and improved by a global community
• 🌍 Over 15 years of experience — In use by over 30,000 companies worldwide

*A separate fee is required for the version upgrade.

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💰 Pricing — 100,000 yen per month, unlimited users

Included in the base price:

• ✅ Unlimited number of accounts (including part-time and partner companies)
• ✅ Free use of new features and services
• ✅ High-performance infrastructure environment (12GB memory, 6-core CPU, 1TB SSD)
• ✅ ERPNext main unit update
• ✅ Operation and maintenance support (troubleshooting, backup, and disaster recovery)

"If this cost can eliminate the unnecessary data entry, errors, and lost inventory opportunities that are currently occurring within the company, then it's not an 'expense,' but an 'investment.'"

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Summary — Turning the chaos of order processing into a single line

Whether it's a fax, an EDI order, or an order placed via e-commerce.
With ERPNext.JP, everything is integrated into a single system, automating everything from shipping to billing.

• FAX (OCR) Import — Zero manual input, zero transcription errors
• 🔗 EDI Import — Tracking differences between preliminary and final orders, Kanban support
• 🛒 EC Integration — Automatic import from Rakuten, Amazon, etc.
• 🏭 Manufacturing, Inventory, and Shipping — End-to-end process with barcode scanning
• 💴 Invoicing and Cost Accounting — Semi-automate month-end processing
• 💰 ¥100,000/month — Unlimited users, no minimum contract period.

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We at MyHatch provide support from the implementation to the operation of ERPNext. We provide support tailored to the needs of small and medium-sized manufacturing companies in Japan.

• "We'd like to try it out with our own order data first."
• "I want to see if it can actually import faxes."
• "I'd like to discuss how to proceed with the implementation."

👉 Try it out with our 14-day free trial. ERPNext.JP will be the first step in transforming your company's "disparate orders" into a "single, cohesive line."