Deposit and payment processing

What is Payment Entry?

A payment entry is a form used to record payments received from customers and payments made to suppliers. By linking it to an invoice, accounts receivable and accounts payable are automatically reconciled.

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Recording deposits (receipts from customers)

Method A: Create from sales invoice (recommended)

1. Sales invoice Open 2. Click "Create ▾" → "Deposit" 3. The billing amount will be automatically entered.

Method B: Create a new one

1. In the search bar入金 type
2. Click "+ Add"

Input fields

Item Name	Description	Required
Type	Select "Receive"	✅
Customer Type	Select "Customer"	✅
Business Partner	Customer from whom payment is received	✅
Deposit Amount	Amount Received	✅
Deposit Date	Deposit Date	✅
Deposit Destination	Deposit Account (Bank Account)	✅

Reconciliation with invoices

In the "Invoice Assignment" table, specify which invoice the payment is for:

Item Name	Description
Invoice Number	Applicable Sales Invoice
Allocated Amount	Amount to be paid for this invoice

Upon submission, the status of the relevant sales invoice will be updated to "Partially Paid" or "Paid."

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Record payments (expenses to suppliers)

Method A: Create from purchase invoice (recommended)

1. Purchase invoice Open 2. Click "Create ▾" → "Payment"

Input fields

Item Name	Description	Required
Type	Select "Payment"	✅
Customer Type	Select "Supplier"	✅
Business Partners	Suppliers to whom payments are made	✅
Payment Amount	Amount to Pay	✅
Payment Date	Payment Date	✅
Payment Source	Payment Account (Bank Account)	✅

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Batch Reconciliation

When recording a single payment for multiple invoices:

1. Create a new deposit entry.
2. Click the "Retrieve Unpaid Invoices" button.
3. Enter the allocated amount for the relevant invoice.
4. Submission

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Next Steps

Once you understand the deposit and payment process, Monthly and annual closing processes Let's move on.