Related Articles The orderer's actions Ordering Workbench / Purchase Order Creation Editor . Invoice processing after acceptance is Purchase invoice . Acceptance of items other than raw materials (such as equipment and final deliveries from subcontractors) Inventory Record We will use this.

What you can do on this screen

This screen is used to record the actual quantity received and add it to inventory when ordered raw materials and supplies arrive at the warehouse.

You can perform tasks such as recording the received quantity, issuing lot numbers, and printing barcode labels all on a single screen, while cross-referencing with the purchase order.

Screen URL:/app/material-receipt-entry

Material receiving screen

Overall view of the screen

The screen is composed of three main elements.

Select Purchase Order: Choose the relevant purchase order (barcode scanning is also possible).
Item List: Displays the unreceived items included in the purchase order.
Receiving Form: When you select an item, a form will appear where you can enter the quantity, shelf location, etc.

Barcode scan acceptance screen

Four Modes of Acceptance

The receiving process automatically switches according to the item settings. Users do not need to consciously switch settings.

Mode	Applicable Item	Processing Details
Simplified Mode	Items not subject to inventory management	Quantity recording only (no inventory counting)
Normal Mode	Items to manage inventory (no lot management)	Create receiving records
Container Mode	Lot-managed items	Create receiving record + receiving container
Splitting Mode	Items to be physically separated into multiple containers	Accepted in multiple containers

Operating Procedure

Step 1: Select the purchase order and items

1./app/material-receipt-entry Open 2. Select the relevant purchase order (or scan the barcode). 3. A list of unreceived items included in the purchase order is displayed.

Items displayed in the item list:

Item	Contents
Item Code	Code of the Ordered Item
Item Name	Item Name
Unreceived Quantity	Ordered Quantity - Received Quantity
Units	Basic unit of each item

Step 2: Enter acceptance information

Once you select an item, the acceptance form will be displayed.

Input Field	Content	Required
Quantity to be received	Actual quantity to be received	✅
Receiving Location/Facilities	Place and facilities where receiving will take place	-
Shelf Location	Shelf number of the storage location (3 levels: column → tier → position)	-
Lot Number	Enter if specifying manually	-
Supplier Lot Number	Supplier's Shipment Lot Number	-
Memo	Notes upon acceptance	-

Step 3: Confirm acceptance

When you press the "Confirm Acceptance" button, the following processes will be performed automatically.

Creation of Incoming Delivery Records: Incoming delivery records are automatically created and confirmed.
Issuance of Lot Numbers: Items subject to lot management are:R{YYMMDD}-{連番} Automatic numbering in the format (Example:R260421-01 )
Creation of receiving containers: For items subject to container management, receiving containers are created in a "available" state.
Supplier Lot Record: If you enter a supplier lot number, it will be saved as supplier lot information.
Issuance of URL for label printing: The URL for printing the barcode label on the receiving container will be displayed.

Step 4: Print the labels

You can print a label with a barcode from the URL displayed after acceptance is confirmed.

Information included on the label:

Lot number (barcode/Code39 format)
Item name
Quantity received
Date of acceptance
Supplier name

Acceptance via barcode scanning

/app/receipt-scan-entryTherefore, you can efficiently process items using a barcode reader.

Scan the barcode on the purchase order → The corresponding purchased items will be automatically retrieved.
Scan the barcode on the delivery slip → Quantity is automatically retrieved.
Confirm the quantity to be received → "Confirm"

How to choose the receiving location and shelf position

Acceptance location (equipment)

The receiving locations are categorized into two groups.

Group	Content
For Receiving	A dedicated receiving location automatically generated when the warehouse was created
Equipment	Manufacturing lines and other equipment

Shelf position

Warehouse shelf locations are managed using a 3-tier structure.

列
  └─ 段
       └─ 位置

例：A-1-3 = A列 1段 3番

Relationship between Receipt and Cost Accounting

The receipt records created when materials are received serve as the starting point for monthly cost accounting.

Influencing Factors	Content
Direct Material Costs	The unit price at the time of receipt is used to calculate material costs.
Receiving Containers	Raw materials managed by containers are tracked for usage on a per-container basis.
Lot Number	Received lots are cost-calculated using the first-in, first-out (consumption starts from the oldest lot) method.

Tips for Use

Partial acceptance is possible: We can accept quantities less than the ordered quantity. The remainder can be processed in a future acceptance.
Supplier Lot Record: Keeping a record of the supplier's shipping lot number allows for tracking in the event of any quality issues.
Record shelf locations: Entering shelf locations makes it easier to count items by area during inventory.
Lot numbers are automatically assigned: Usually the systemR{YYMMDD}-{連番} Numbering is done automatically in this format (manual specification is also possible).

Next Steps

Invoice processing after acceptance is complete → Purchase invoice
I want to get an overall overview of the acceptance situation. Ordering Workbench Filter for "including orders placed"
Acceptance of equipment and outsourced goods (excluding raw materials) → Inventory Record

Material acceptance